3/19/2013
CHARLESTON, W.Va. -Gov. Earl Ray Tomblin today presented thirty West Virginia county commissions with grants, totaling $427,540, for their respective records management and preservation projects. These projects, approved by the Records Management and Preservation Board (RMPB), will improve management, storage conditions, access, and preservation of public records held in county government offices.
"Every West Virginia county, and the people who call them home, have a story to tell and these grant funds will help preserve those stories for generations to come," Gov. Tomblin said.
The Records Management and Preservation Board staff will provide assistance in setting up the grant projects, which officially begin July 1, 2013. The grant recipients are:
Berkeley County Council
$21,000
To index scanned case files, implement the records retention schedule, and purchase a high-volume, cross-cut shredder in the circuit clerk's office; and to purchase document scanners and to scan and index case files in the prosecuting attorney's office.
Boone County Commission
$15,000
To purchase moveable track shelving to enhance access to records in the county commission office.
Braxton County Commission
$11,370
To purchase roller and open steel shelving, and cubic foot boxes to enhance access to case files and order books in the circuit clerk's office; and to rebind and encapsulate birth, death, and will books in the county clerk's office.
Clay County Commission
$20,491
To purchase moveable track shelving to enhance access to case files in the circuit clerk's office.
Fayette County Commission
$15,000
To digitize and microfilm civil and criminal order books in the circuit clerk's office; and to scan and index deed books and purchase public access computers that will enhance access to these records in the county clerk's office.
Gilmer County Commission
$9,545
To digitize and microfilm deed index books and plat maps in the county clerk's office.
Greenbrier County Commission
$15,000
To scan and index records, beginning with deed books, and to purchase public access computers that will enhance access to these records in the county clerk's office.
Hampshire County Commission
$4,386
To restore, rebind, and encapsulate survey books in the county clerk's office.
Hardy County Commission
$19,727
To restore, encapsulate and rebind the earliest court record, day record, and will books in the county clerk's office; to scan and index chancery and law case files in the circuit clerk's office; and to purchase roller shelving for land books in the assessor's office.
Harrison County Commission
$10,000
To digitize and microfilm will books in the county clerk's office.
Jackson County Commission
$20,682
To purchase moveable track shelving that will enhance access to case files in the circuit clerk's office.
Kanawha County Commission
$4,540
To encapsulate and recover civil and criminal index books, and recover law and chancery index books in the circuit clerk's office.
Lewis County Commission
$10,000
To purchase document scanners, and to scan and index order books in the circuit clerk's office.
Logan County Commission
$15,000
To digitize microfiche of chancery case files, and to purchase two scanners, public access computers, and a high-volume, cross-cut shredder to dispose of confidential case files that have exceeded the retention requirement in the circuit clerk's office.
Marion County Commission
$10,000
To scan and index civil law order books in the circuit clerk's office.
Mason County Commission
$1,576
To purchase updated tax maps, map binders, and one public access computer in the county clerk's office.
Mercer County Commission
$21,646
To encapsulate, restore, and rebind will books in the county clerk's office; and to review case files and implement the records retention schedule and purchase lateral track shelving in the circuit clerk's office.
Mineral County Commission
$18,419
To digitize and microfilm chancery, law, adoption, and criminal order books in the circuit clerk's office; and to purchase roller shelving, map cabinet, and map sleeves for the county clerk's office.
Mingo County Commission
$10,000
To digitize and microfilm adoption, chancery, law, and criminal order books in the circuit clerk's office.
Monroe County Commission
$20,000
To scan and index deed books in the county clerk's office; and to scan and index order books in the circuit clerk's office.
Pendleton County Commission
$22,716
To recover and encapsulate court order books, and to digitize and microfilm deed books in the county clerk's office; and to purchase moveable track shelving that will enhance access to case files in the circuit clerk's office.
Preston County Commission
$15,085
To purchase an oversize color scanner that will enhance access to survey records and maps in the county clerk's office; and to purchase multi-media shelving for CD and DVD court recordings in the circuit clerk's office.
Putnam County Commission
$15,307
To scan and index deed books in the county clerk's office; and to purchase two color scanners for map cards, assessments, and homestead exemptions in the assessor's office.
Raleigh County Commission
$12,578
To purchase a color network scanner, and to scan and index map cards in the assessor's office.
Roane County Commission
$2,227
To purchase a high-volume, cross-cut shredder to dispose of confidential case files that have exceeded the records retention requirement in the prosecuting attorney's office.
Summers County Commission
$19,518
To digitize and microfilm deed index books and plat maps in the county clerk's office; to purchase moveable track shelving that will enhance access to order books in the circuit clerk's office; and to purchase bi-slide moveable track shelving for land books in the assessor's office.
Tucker County Commission
$32,727
To purchase roller and moveable track shelving that will enhance access to case files and order books in the circuit clerk's office; and to encapsulate and rebind marriage books and the assessor's copies of land books in the county clerk's office.
Upshur County Commission
$12,000
To scan and index chancery and law case files, and to purchase a high-volume, cross-cut shredder in the circuit clerk's office.
Webster County Commission
$10,000
To index images created through the RMPB Statewide Preservation Project for Deed Books in the county clerk's office.
Wood County Commission
$12,000
To review case files, implement the records retention schedule, and to purchase a high-volume, cross-cut shredder in the circuit clerk's office.
The RMPB was created by the West Virginia Legislature in 2000 to develop a system of records management and preservation for county governments. Funding for the grants program comes from filing fees collected by county clerks and deposited in the special Public Records and Preservation Account. Applications for the next grant cycle will be available September 1, 2013.
For more information on the RMPB, contact Denise Ferguson, county records archivist, West Virginia Archives and History, at (304) 558-0230 ext. 150, or
denise.l.ferguson@wv.gov.
Contact Information
Amy Shuler Goodwin
304-558-4977